In today’s fast-moving world, every organisation needs to keep its workforce up to date with the latest trends and practices. This requires managers to train their employees regularly. However, it is neither possible nor profitable for organisations to take time out every month, gather every employee in a conference hall and train them using the traditional method of employee training. It will not only consume a lot of their financial resources but will also disturb their employees’ flow of work. This is where a Learning Management System steps in.
As per Wikipedia, a Learning Management System or simply LMS is a software application for the administration, documentation, tracking, reporting, automation and delivery of educational courses, training programs, or learning and development programs. In layman’s terms, an LMS is a web-based platform that allows you to create and manage eLearning or training courses for your employees with the option to access the content from anywhere, anytime.
Organisations can also opt for various integrations or plug-ins available in the market, like WordPress LMS, etc to offer their employees a more comprehensive learning experience. In addition to this, these systems also come with multiple add-ons and in-built features. Therefore, it is important that before deciding which LMS to implement in your organisation, you compare its features with your requirements.
However, certain features are generally present in every Learning Management System. Interested to know more? Then keep reading on our list of 5 basic features to look for in an LMS
1. Easy accessibility
One of the most significant and attractive features of an LMS is the ease of accessibility that it offers to its users. As opposed to traditional classroom training, eLearning allows both the trainer and the trainee to connect with each other anytime anywhere. Thus, an effective LMS shall always have programmes that can be accessed from virtually anywhere. It should also be flexible enough to run on every device, like mobile phones, laptops, PCs, desktops or tablets.
2. Gamification Features
Another attractive element of LMSs is the in-built gamification features like leaderboard, rank charts, etc. These features can turn learning into a fun activity. They reduce the element of ‘boredom’ and motivate your trainees to be more involved in the sessions. Rewards and recognition in the form of colourful badges tend to breed healthy competition among the learners.
3. User-friendly design
Employees already have a lot of negative feelings attached to training. If the platform that you offer them is also difficult to use or navigate, they will become even less interested to go through the uploaded content. Thus, an ideal Learning Management System (LMS) should have a clear design and the option to alter the layout as per the need of the user organisation.
4. Offline content availability
Sometimes owing to his geographical location or any other factor, your employee may fail to establish a stable network connection. In such a scenario, having an LMS that offers offline access to learning material can be a great source of help. It will also help in protecting the employee from feeling left out.
In addition to this, it will also help you in expanding your audience reach in the current work from home situation, as this will also attract employees staying in remote areas, to register for the training programmes irrespective of the network connectivity issues prevalent at their location.
Another critical feature of an LMS is its assessment features like quizzes, case studies, etc. Such tests or assessments allow the trainer to regularly evaluate the performance of his trainees. It also helps in identifying the strengths and weaknesses of each trainee individually. After analysing the same, the trainer can also develop a more customized approach to impart training. It will help employees better understand the concepts and be more interactive in the sessions.
The pandemic has made us realise the importance of integrating technology with all aspects of business operations. It’s time organisations understand the benefits of using digital platforms to train and develop their employees too. While the ones mentioned above are the basic features of an LMS, the market is full of more advanced tools and systems. We hope you make an informed choice.